10 Best Small Business Printers 2025 in the United States

The HP DeskJet 2827e is a compact all-in-one printer designed primarily for home use, which can also work for very light small business tasks. It offers decent print speeds with up to 7.5 pages per minute for black and white and 5.5 ppm for color prints, which is adequate for occasional document printing but may feel slow for higher volume needs. Print quality is good for everyday documents, especially with HP's AI feature that cleans up web pages and emails before printing, helping save paper and ink.

The printer handles plain paper well with a 60-sheet input tray and can scan and copy, but it does not support automatic double-sided (duplex) printing—this must be done manually, which could be inconvenient for frequent two-sided jobs. Connectivity is a strong point, offering wireless printing via Wi-Fi, Apple AirPrint, and Google Cloud Print, plus USB, allowing printing from various devices including smartphones and tablets using the HP app. It is best suited for low to moderate printing volumes rather than heavy office use. Ink costs may be higher over time since it uses HP’s proprietary cartridges that require chip recognition, and after a three-month trial, the HP Instant Ink subscription becomes a paid service unless cancelled.

The printer is energy-efficient and uses recycled plastics, which is nice if you care about sustainability. It’s easy to operate thanks to an intuitive LCD panel. The lack of automatic duplex and modest paper handling reduces its appeal for busy small businesses that need faster and more versatile printing. This printer is most appropriate for home users or very light small business tasks that prioritize ease of use, wireless convenience, and decent print quality rather than speed and high-volume capacity.

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The HP OfficeJet Pro 8125e is a solid choice for small businesses or home offices needing a versatile all-in-one printer. It offers respectable print speeds with up to 20 pages per minute in black and 10 ppm in color, which is suitable for daily document tasks though not the fastest for high-volume printing. Print quality is good, especially for business documents and colorful presentations, thanks to its high-resolution color printing capability.

Paper handling is convenient, featuring a 225-sheet input tray and an automatic document feeder, which helps when scanning or copying multiple pages. Duplex printing is automatic, allowing you to print on both sides of the paper without manual effort—this saves time and reduces paper use. Connectivity is flexible with options like dual-band Wi-Fi, Ethernet, USB, and Apple AirPrint, so you can print from various devices including smartphones, which is useful for modern workflows. The printer includes a 2.7-inch touchscreen that makes navigation straightforward and user-friendly.

The Instant Ink subscription is included free for three months, helping to lower ongoing ink costs after which a paid plan is required. Using only HP cartridges with chips is mandatory, which may limit third-party ink savings. Additional benefits include security features to protect your data and a design made with recycled materials. It is a bit on the heavier side, and some users might find its print speed limiting if printing large volumes frequently. While the touchscreen is handy, its small size might not suit everyone. This printer presents a reliable, feature-rich option that balances quality and convenience for small business needs, especially if you value wireless printing and eco-friendliness.